Faculty and staff members may be associated with an activity in 2 ways: as an activity lead or as a faculty/staff partner. Both activity leads and faculty/staff partners are identified in Step 2 of activity creation.
Activity Leads
An activity may only have one identified faculty/staff activity lead. The activity lead owns the Activity. For an activity to be published and publicly visible, it must have an identified and accepted activity lead. If an activity is proxied on behalf of the activity lead, the activity cannot be submitted for moderation by either the activity lead or proxy until the activity lead has claimed it.
Faculty/Staff Partners
Activities may have multiple faculty/staff partners. Faculty/staff partners are identified by either the activity lead or proxy as collaborators during activity creation. Once the faculty/staff partner accepts the invitation to partner they may edit the activity. The Activity will appear on the Faculty/Staff Partner's profile once it is published.
REMEMBER: The designation of activity lead can be reassigned to any accepted faculty/staff partner by selecting the "Activity Lead" checkbox by their name.
Status of Activity Leads for Proxied Activities
If a proxy creates an activity on behalf of a faculty/staff activity lead, the status of the activity lead will appear in Step 2 and Step 6 of the Activity Form and have one of the following designations.
Accepted: the activity lead has approved the proxy's request. The activity may be submitted for moderation by either the activity lead or proxy when all required fields are complete.
Pending: the activity lead has been identified by the proxy but has not yet been accepted. The activity lead will be notified that they have been selected as the activity lead once the proxy submits the activity for review. Any faculty/staff partners will also be identified as pending until both the activity lead has claimed ownership and the activity has been submitted for moderation.
NOTE: If the designated activity lead denies the proxy's request, they will be removed from the proxied activity in both Step 2 and Step 6.
Status of Faculty/Staff Partners
If an activity lead identifies a faculty/staff partner during activity creation, the status of the faculty/staff partner within Step 2 will be listed as "Pending" until the activity is submitted for moderation and the faculty/staff accepts the invitation to partner.
The same is true when an activity lead clones an activity that already has existing faculty/staff partners, those partners are pulled into the new activity record but appear as "Pending" until the activity is submitted.
