The Vault is a private part of Collaboratory that functions as a place for archived content. It is intended to be a "soft" delete. Administrators can vault the following types of content:
Activities
Units
Programs/Initiatives
Community Organizations/Other Institutions
Courses
Most administrators use the vault to remove content from their public portal that they don’t want visitors to see, but they might want to later reinstate. For example, a grant-funded institute no longer exists on campus, but the campus wants to retain engagement data connected to it, but not have the unit publicly displayed on their portal.
Vaulted content has the ability to be restored and is still visible to a Collaboratory administrator, but not any other user or the public.
Vaulted content is NOT pulled into reports.
Accessing Vaulted Content
To navigate to the vault:
Select "Vault" from the navigation panel (Remember: only administrators can access the vault).
Toggle between the various types on the left (e.g., Activities, Courses, Units) to see all vaulted content.
Administrators can also export all of their campus' activity data to more easily view all vaulted content. Within the larger activity export file, administrators can filter to see activities that are vaulted. This can also be done with the other content exports (community organizations, units, courses, etc.).
TIP: To filter data exports for vaulted content, set the column labeled "Archived" = TRUE.
Deleting and Restoring Vaulted Content
From the vault, administrators can choose to "hard" delete content. Doing so removes the content from your Collaboratory forever; it can not be recovered or seen by an administrator. Use extra care with the delete button!
Administrators can also restore content from the vault, if needed.
