Collaboratory Release Notes - 1.3

August 30, 2018

General Improvements (bug fixes and enhancements)

Activities

  • Location information populating correctly for zip codes starting with ‘0’ (COL-2780)
  • Scholarly Products included under Activities Reports (REP-262)
  • Access to Activity Field Guide PDF (COL-2776)
  • Organization description is not required (COL-2746)

My Content

  • Improvements to selecting items under My Content (COL-1223; COL-1195)
  • Optimize My Content dropdown size (COL-2663)

Units

  • Unit search returns expected results (COL-2764)
  • Save complete unit updates (COL-2789)
  • Add image upload to new unit form (COL-2669)
  • Improve interface for selecting reports-to unit (COL-2629)
  • Contact info presented correctly for College/School unit type (COL-2762)

Courses

  • Course creator can add themselves as an instructor (COL-2778)

Collaboratory Release Notes - 1.3

July 30, 2018

General Improvements (bug fixes and enhancements)

Courses and Sections

  • Display course and section status to administrators (COL-2759; COL-2717; COL-2692)
  • Display hours/student and total student hours in section information to section administrators (COL-2713; API-2410)
  • Display full section information under Activity name (COL-2750)
  • Deny the sections of denied courses (API-2491)
  • Prevent duplication (API-2486; API-2485)

Activities clean up 

  • List edits (COL-2752; COL-2751; API-2515; API-2514)
  • Save disabled scholarship setting (COL-2645)
  • Declined partners do not show in Collaborators (COL-2523)
  • New owners of proxied activities can create new organizations in the activity flow (COL-2771; API-2531)

Administration

  • Contact information bug fixes (COL-2596; COL-2590)
  • Padding added to bottom of Strategic Programs form (COL-2511)
  • Activity pop-up window aligns with info icon (COL-2398)

Reports

  • Include scholarly products (API-2513)

Alerts

  • New community org creation alert corrected (API-2293)

Collaboratory Release Notes - 1.3

July 11, 2018

Highlights

Course Reports

The new course/section reports offer insight into courses and sections connected to activities.

Application:

  • Switch between viewing course data and section data with a simple radio button. 
  • Download buttons allow easy access to prepared visualizations in PDF format or to the data itself for preparing your own graphs.
  • The raw data is available in table form, again with easy download to CSV files for your own data analysis.

To implement:

  • Log into you Collaboratory portal as a Portal Administrator.  
  • Select Administration from the header administration menu and click on Reports in the header navigation.
  • On the Portal Overview dashboard, click on the large Courses count number to drill into Course details.

Related Issues

Issue #: COL-2744; API-2479; REP-238; REP-232; REP-231; REP-222; REP-221

General Improvements (bug fixes and enhancements)

Activities

  • Proxy invitation is sent at end of Decision Tree screens (COL-2743)
  • Activity lead entered by Proxy persists through Step 6 (COL-2718; COL-2696)

Courses and Sections

  • Multiple sections are displayed with comma separation (COL-2738)

Alerts

  • Language update for relevance to a larger audience (COL-2741, API-2461)
  • Alert to moderate a submitted community organization contains updated information (API-2397)

Administration 

  • Sections are successfully deleted (COL-2742)

Collaboratory Release Notes - 1.3

June 21, 2018

Highlights

Bulk Upload

Core work was completed this release that helps our Professional Services group assist clients with bulk uploading their institution’s Unit, Courses and Sections data.  While institutional office and department information does not change often, it is core to client implementation and the proper organization of Courses and Sections.  Section information changes every term so bulk import services for this data type is critical to ease the burden of data entry.  Rapid bulk upload will greatly improve the speed and efficiency of helping clients set up Collaboratory and maintain information accuracy over time.

Application

  • Data specific CSV file templates for Units and Courses/Sections help portal admins accurately request institutional data from their information managers.
  • Upon upload confirmation, clients will have immediate access to all the uploaded Unit and Course/Section information.  Edits and updates can happen through Collaboratory at anytime thereon.

To implement:

  • Request bulk upload services for Unit and Course/Section information from Treetop Commons Professional Services. 
  • Professional Services will send a .CSV template for you to use to request your institution’s data from your information managers.
  • When you have collected the sets of data you desire in Collaboratory, return the completed CSV file to your Treetop Common’s Professional Services’ contact.
  • Once delivered to Professional Services, Treetop Commons engineers will conduct the bulk import service, providing feedback if needed through Professional Services.
  • Professional Services will sample the uploaded information to confirm its accuracy and completeness and then alert you to the complete upload.
  • Your data will be available in your Collaboratory Portal.

Related Issues

Issue #: API-2427; API-2391; API-2376; API-2165; API-2133; API-1986; API-2433

General Improvements (bug fixes and enhancements)

  • Customer support information
  • Intercom transition (COL-2677; COL-2706; NH-6775)
  • Courses and Sections
  • Display specific “Other” student learning objective or integrated pedagogies (COL-2709)
  • Section modal view (COL-2732; COL-2676; API-2443; API-2375; API-2394; API-2379; API-2359)
  • Moderation review (COL-2702; COL-2700; COL-2698)
  • Course-Unit connection (COL-2720; COL-2715; COL-2716; API-2437; API-2385)
  • Course/section alerts (API-2355)
  • Activities
  • Display Areas of Focus on view (COL-2708)
  • Display Yes/No options with toggle on Step 4 (COL-2668)
  • Administration
  • Easily access Units/Courses from My Content (COL-2675)

Collaboratory Release Notes - 1.3

June 14, 2018

Highlights

Courses and Sections

We are pleased to announce a major update to courses and their individual sections.  We have implemented a significant update to the data structure of courses, the way we help you capture course and section information, and the display of that information back to Collaboratory visitors.  This update will improve the accuracy of activity-course reporting over time and strengthen Collaboratory’s presentation of the connection between institutional activities and their involved classrooms.

Application

  • Clearly capture and display course information within the context of Collaboratory Activities in a way that supports but does not supercede institutional Catalog information.
  • Understand, at a glance, the number of sections of a particular course associated over time with any activity.
  • Distinguish and drill down into specific section information without losing the overall course connection or experiencing cluttered information redundancy.
  • Easily enter course and section information as an activity creator or as a portal administrator.
  • Connect specific sections to their activities via student learning objectives, integrated pedagogies, and the number of hours volunteered by enrolled students.

To access:

  • Log into your Collaboratory portal.
  • Via the Activity form, on Step 4, link a section to the activity by selecting or adding a course or a section.  If you are a portal administrator, you may also add a new course and/or section via the Internal Content view under Administration.  
  • View updates to section and course information that is associated with a published Activity via the:
  • Courses tab on an Activity view page
  • Courses view
  • Courses tab on a Unit’s view page
  • Courses tab on a member’s Profile view page
  • Search
  • If you are a portal administrator, you can independently moderate course and section submissions on Moderation and view and manage all submitted courses and sections under the Courses/Sections filter on the Administration Internal Content table view.
  • Click on a course row to display its nested sections.

Related Issues

Issue #: COL-598; COL-1032; COL-1334; COL-1346; COL-1371; COL-1755; COL-1951; COL-1952; COL-2046; COL-2080; COL-2113; COL-2151; COL-2322; COL-2326; COL-2335; COL-2338; COL-2344; COL-2345; COL-2347; COL-2348; COL-2349; COL-2350; COL-2352; COL-2353; COL-2354; COL-2378; COL-2493; COL-2134; COL-2462; COL-2559; COL-2561; COL-2562; COL-2563; COL-2564; COL-2565; COL-2566; COL-2567; COL-2568; COL-2569; COL-2570; COL-2571; COL-2578; COL-2579; COL-2605; COL-2606; COL-2612; COL-2613; COL-2614; COL-2616; COL-2617; COL-2619; COL-2621; COL-2623; COL-2624; COL-2627; COL-2628; COL-2630; COL-2631; COL-2632; COL-2633; COL-2641; COL-2643; COL-2647; COL-2648; COL-2649; COL-2653; COL-2658; COL-2660; COL-2665; COL-2670; COL-2671; COL-2672; COL-2681; COL-2682; COL-2684; COL-2686; COL-2687; COL-2688; COL-2690; COL-2691; COL-2694; COL-2701; COL-2711; COL-2712; COL-2721; COL-2727; API-1833; API-1891; API-1892; API-1893; API-1894; API-1896; API-1897; API-1930; API-1948; API-1949; API-1950; API-1951; API-1952; API-1956; API-1968; API-1980; API-1982; API-1987; API-1988; API-2010; API-2012; API-2015; API-2023; API-2050; API-2051;  API-2153; API-2159; API-2186; API-2189; API-2212; API-2217; API-2231; API-2250; API-2255; API-2263; API-2264; API-2295; API-2306; API-2308; API-2309; API-2325; API-2327; API-2334; API-2344; API-2350; API-2351; API-2360; API-2362; API-2369; API-2380; API-2382; API-2383; API-2395; API-2396; API-2400; API-2402; API-2408; API-2409; API-2419; API-2423; API-2424; API-2425; API-2426; API-2435; API-2439; API-2448

General Improvements (bug fixes and enhancements)

  • Asset Manager (managing images)
  • Upload and display (COL-1542; COL-2576; COL-2577; COL-2635; COL-2626; COL-2636; COL-2137)
  • Administration & Moderation
  • Update activity type (Community Engagement and Public Service) after activity creation (COL-2143)
  • Resolve table load in Moderation if there are no submissions (COL-2640)
  • Be able to delete Strategic Programs and Initiatives (COL-2486)
  • Correct auto-approval of proxied activities in portals with SSO (COL-2620)
  • Display unpublished vaulted activities (COL-2639)
  • Activities
  • Remove field requirement from funder, IRB protocol, community participants, and data collect process fields (COL-2634)
  • Change activity “ownership” (COL-1706)
  • Include delete on Step 2 fields (COL-2661)
  • Profile
  • Remove displayed HTML from activity information (COL-2282)
  • Only display courses connected to a published activity (COL-2683)
  • Reports
  • Export all Activity data (COL-2575)
  • Miscellaneous
  • Align long titles under My Content (COL-2659)
  • Capture international postal codes for Organizations (COL-2450)
  • Correct broken activity image on the community Organizations view page (COL-2450)

Collaboratory Release Notes - 1.2.4 March 1, 2018

Enhancements to Activities Reports

We are pleased to announce a major update to reporting capabilities for Activities.

Application

  • Gain far more in-depth insight into your ongoing Activities.
  • Understand, at a glance, key metrics organized by the flow of your Activities’ form - Basic Info, Collaborators, Focus, Scholarship, and Goals through a new Activities dashboard.
  • Drill down on any given data point in the dashboard, filtering Activities by each data point, to a table of comprehensive information for the relevant activities.
  • Gain easy, immediate access to pre-calculated counts of relevant activities at any point in your drill down.
  • Export .pdf files of graphs for easy cut-and-paste data visualizations into your internal presentations.
  • Download full .csv files for your own data exploration and data analysis.

To access:

  • Log into you Collaboratory portal as a Portal Administrator.  
  • Select Administration from the header administration menu and click on Reports in the header navigation.
  • On the Portal Overview dashboard, click on the large Activities’ count number to drill into Activities details.

Related Issues

Issue #: COL-2580; COL-2584; REP-160; REP-30; REP-141; REP-41; REP-42; REP-31; REP-54; REP-158; REP-81; REP-153; COL-2471; COL-2555; COL-2489; COL-2488; COL-2472; COL-2473; COL-2474; COL-2475

General Improvements (bug fixes and enhancements)

Activities

  • Added IRB toggle text (COL-2537)
  • Display Institutional Partner contact on private Activity view (COL-2540)
  • General clean-up and visual improvement (COL-2558)

Administration & Moderation

  • Activities Published On date displays correct date, or no date if not yet published (COL-2541)

Collaboratory Release Notes - 1.2.3 January 30, 2018

Improvements (bug fixes and enhancements)

Activities

  • Activity form polishing (COL-2530; COL-1949; COL-2529; COL-2526)

Administration/Moderation

  • Fix updating issue for Administrative Settings fields (COL-2551)
  • Permit administrators of non-SSOed institutions to update member relationship (COL-1464)

Units

  • Fixed update issue for Reports To field when editing other fields (COL-2532; COL-2552)

Collaboratory Release Notes - 1.2.2 January 24, 2018

Improvements (bug fixes and enhancements)

Activities

  • Funder information (COL-2535; COL-2534; COL-2549; COL-2478)
  • Proxy not required to complete required fields (COL-2533; COL-2513)
  • Activity form flow (COL-2508; COL-2496; COL-2487; COL-2429; COL-2409; COL-2401; COL-1992; COL2499)

Administration/Moderation

  • Correct navigation options (COL-2544)
  • Proxy flow sits outside of portal moderation (COL-2509)

Units

  • Can edit the unit a unit reports to (COL-2532)

My Account

  • Claiming content (COL-2466; COL-2445; COL-2387; COL-2104)

Alerts

  • Partner alert flows (COL-2485)

Design and layout

  • Clarity and consistency (COL-2545; COL-2536; COL-2520; COL-2468; COL-2467)

Non-SSO Portal Registration

  • Relationship selection and management (COL-2412; COL-2208)
  • Member management (COL-2319; COL-1555; COL-1528; COL-1129; COL-1128)

Collaboratory Release Notes - 1.1.7 January 16, 2018

Highlights

Activities Form Improvements

In this release, we introduce a significant update to the Activities creation and edit form and its related processes of proxying activities and inviting and managing partners.  Improvements and updates include:

  • Updated design and information presentation, including improvements to the lists of information displayed when selecting partners and courses
  • Information re-organization, including a new Scholarship step that sets the stage for improvements to Courses later this spring; facilitates adding courses after an activity has been created; provides emphasis for scholarship research; and allows you to distinguish enrolled student versus other student involvement
  • Streamlined decision tree flow
  • Consolidated expected and achieved outputs and outcomes
  • Improved proxy and partner invite flow that ensures invites are extended and accepted reliably
  • Multiple bug fixes and enhancements throughout the form, including entering city names shorter than 5 characters; domestic and international location improvements; improved messaging in role bars, modals, and tooltips; checklist alphabetization;

To access:

  • Log into a Collaboratory portal as a member.  Click on any Add or Proxy Activities button.

Support documentation in the Collaboratory Help Center provides full detail on the specific updates and improvements.

Resolved Issues

Issue #: COL-566; COL-696; COL-876; COL-944; COL-1027; COL-1028; COL-1029; COL-1030; COL-1031; COL-1046; COL-1055; COL-1146; COL-1158; COL-1222; COL-1252; COL-1408; COL-1574; COL-1651; COL-1677; COL-1678; COL-1680; COL-1690; COL-1753; COL-1757; COL-1758; COL-1786; COL-1789; COL-1850; COL-1898; COL-1935; COL-1939; COL-1942; COL-1943; COL-1976; COL-1977; COL-1979; COL-1992; COL-2049; COL-2060; COL-2061; COL-2102; COL-2017; COL-2060; COL-2061; COL-2139; COL-2178; COL-2180; COL-2181; COL-2182; COL-2183; COL-2184; COL-2185; COL-2186; COL-2193; COL-2195; COL-2196; COL-2197; COL-2198; COL-2203; COL-2204; COL-2213; COL-2227; COL-2235; COL-2252; COL-2258; COL-2265; COL-2266; COL-2268; COL-2274; COL-2316; COL-2317; COL-2359; COL-2363; COL-2365; COL-2369; COL-2375; COL-2376; COL-2377; COL-2379; COL-2380; COL-2381; COL-2382; COL-2384; COL-2388; COL-2391; COL-2392; COL-2394; COL-2396; COL-2401; COL-2403; COL-2404; COL-2405; COL-2406;  COL-2407; COL-2408; COL-2410; COL-2415; COL-2420; COL-2421; COL-2424; COL-2427; COL-2428; COL-2432; COL-2435; COL-2443; COL-2452; COL-2455; COL-2459; COL-2461; COL-2464; COL-2490; COL-2491; COL-2498; COL-2503; COL-2505; COL-2506; API-1870; API-1832; API-1793; API-1733; API-1789; API-1817; API-2013; API-1445; API-1861; API-2036; API-2043; API-2045; API-2060; API-2061; API-2062; API-2082; API-2063; API-2056; API-2048; API-2044; API-2029; API-2091; API-2094; API-2100; API-2109; API-2114; API-1794; API-1791; API-1778; API-1779; API-1773; API-1761; API-1737; API-1512; API-1864; API-2003; API-2077; API-2085; API-1957; API-1868; API-1855; API-2079

Other Improvements (bug fixes and enhancements)

Organizations

  • Accept international addresses (COL-2367; COL-2455; COL-2464)

Administration

  • Editing member saved and submitted activities (COL-2389; COL-2154; COL-1090; COL-2470; API-2064; API-2075)
  • Removing members (COL-2306; COL-2302; API-1809)
  • Improvements to activities table view (COL-2314; COL-2385)

Search

  • Display expected search results for information related to approve activities (COL-2414)

My Account

  • Improved edit functionality (COL-2413)
  • Path back to Portal from dashboard logout (COL-2279; COL-1825)

Alerts

  • Correct information display (COL-2297)
  • Correct alert link destinations (COL-2431; COL-2313; COL-2484; COL-2497)

Reports

  • Improved exports (COL-1524)
  • Label display improvements (COL-2132)

Design clean-up

  • Header improvements (COL-2374)

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