Collaboratory Release Notes - 1.1.7 November 16, 2017

Highlights

Data Export

In this release, we present the option for portal administrators to export their institution’s Collaboratory information.  

  • Data is provided in a .csv format which can be imported into any spreadsheet or database tool.
  • Information is organized by categories presented in Collaboratory such as activities, courses, units, and community organizations.
  • Because Collaboratory is built using a relational database, export file data can be connected between categories by referring to provided 32-character ID fields and mapping those to the corresponding ID keys in the related data.  
  • For example, in an activity export file, corresponding Courses will be listed as alphanumeric IDs under the Courses column.  By exporting the Courses data and matching IDs, you can connect course information to their specific activities.

To access:

  • As an administrator with access to Collaboratory reports, click the link at the bottom of any report view to download some or all of your Collaboratory data.
  • Select data specific export files for Profiles, Units, Activities, Courses, or Community Organizations.
  • Select a complete export by clicking Export All.

Resolved issues: COL-2330; COL-1524; COL-2360

General Improvements (bug fixes and enhancements)

Account

  • Fix auto-populated birthdate issue (COL-867)
  • Redirect root Collaboratory views to www.cecollaboratory.com (COL-2280)

Reports

  • Start and end date are set correctly on page load (COL-2355)
  • Unit name is displayed accurately ()

Organizations

  • Allow for city names shorter than 5 characters (COL-2363)

Administration

  • Remove non-functioning administration options (COL-2206)
  • Present unit information correctly (COL-2206; COL-2175)
  • Better info pop-up behavior (COL-2207)
  • Feature clean up (COL-614)

Design clean-up

  • Update labels, wording, minor spacing issues (COL-2165; COL-2360; COL-1916; COL-2089)
  • Fix broken image display on Profile Courses tab (COL-2368)
  • Improve presentation for create activity options (COL-2192; COL-924)

Collaboratory Release Notes - 1.1 October 18, 2017

General Improvements (bug fixes and enhancements)

  • Remove the Moderation mega-drop icon and functionality from header (COL-2295; COL-2301)
  • Fix broken images on Units select modal on Profile form (COL-2136; COL-2240)
  • Display activity name on for invitee on Track | Be the Proxy (COL-2064)
  • Fix padding alignment on Add Activity button (COL-2162)

Collaboratory Release Notes - 1.1 September 22, 2017

General Improvements (bug fixes and enhancements)

Activities

  • Set community organization phone number and email as optional (COL-2289; COL-2255)
  • Improve connection between community organizations and activities (COL-2034; COL-1965)

Portal Presentation

  • Add Intercom communication widget (COL-2232; COL-2231)
  • Present institution abbreviation in header to public visitors (COL-2300)

Alerts

  • Activity invites direct to Track for new SSO members (COL-2257)
  • Proper proxy invite redirect after logging in (COL-2065)
  • Created course alert contains correct course title (COL-1826)

Units

  • New Unit type of College/School (COL-2307; COL-2256; API-1773)
  • “Reports To” fixes (COL-2294; COL-2267)

Administration and Moderation

  • Allow admins to see all content created for a portal regardless of status (COL-2325; COL-2236; COL-2234; COL-2329; COL-2328; COL-2333; COL-2332; COL-2331; API-1835)
  • Members can no longer change relationship via Profile edit (COL-2223)

Collaboratory Release Notes - 1.1 August 10, 2017

General Improvements (bug fixes and enhancements)

Activities

  • Edit workflow and content management improvements (COL-2286; API-1806; API-1807)
  • Location zip code typing speed and accuracy issue (COL-2271)
  • Full list of campus units and other information display in partner modal (COL-2263; COL-1816; API-1786; API-1785)

Profile

  • Phone number entry issue (COL-2270)

Alerts

  • Safari browser and other email to correct view redirect issues (COL-2260; COL-2262)

Search

  • Non-archived content return (COL-2239; COL-2224)

Administration and Moderation

  • Display “reports to” unit of campus units (COL-2224; COL-1290; API-1012; API-1788)
  • Moderation workflow improvements (COL-2058)
  • Moderation view button shows “page not found” (COL-2253)
  • Moderation content display (COL-1996)

Collaboratory Release Notes - 1.1 July 26, 2017

Highlights

Alerts

A number of coordinated updates to alert notifications were needed to help reveal and streamline workflow, particularly for newly registered members.  Alert related improvements and bug fixes with this release are:

  • Ensuring that all newly registered accounts receive correct alerts by default.
  • Directing alert links to correct landing pages.
  • Timing of alert and invite triggers.

Resolved Issues

Issue #: COL-2228; COL-2211; COL-949; COL-2254; COL-2149; API-1743; OPS-352; API-1025; API-1011; API-1089

General Improvements (bug fixes and enhancements)

Activities

  • Role bar and claim proxied content view messaging (COL-2099; COL-2205; COL-2100)
  • Proxy process effect on faculty/staff partners (COL-2094; COL-2212; API-1079)
  • Track and moderation flow improvements (COL-2002; COL-2250)
  • Data visibility (collaborators, funding, courses, unit type, private/public, pending modal content) (COL-2091; COL-2249; COL-2233; COL-2214; COL-2167; COL-2070; COL-1222; COL-2215; API-1610; API-1724; API-1725; API-920; API-917; API-1375; API-923; API-1727)

Registration and login

  • Minor bug fixes (COL-2244; COL-2242; COL-2176; COL-2251; API-1438; API-1438; API-1431; API-1086)

Search

  • Consistent results (COL-2156; API-1248; API-916)

Sunset archive feature effort

  • Remove option from Actions dropdown (COL-2129; COL-2128; COL-2127; API-1757)

Collaboratory Release Notes - 1.1 June 27, 2017  

Highlights

This release focused on cleaning up information presentation, expected functionality, and access bugs and related enhancements.  Efforts to streamline SSO authentication landing pages and flows continue to be a work in progress but issues are being reduced.

General Improvements (bug fixes and enhancements)

SSO Login issues

  • Redirection to portal (COL-2179; COL-2141; API-1717)
  • Relationship clarification (COL-2188; API-1696)
  • Welcome email (API-1695)

Alerts

  • Invitations (COL-2148; COL-2146; COL-2209; COL-1947; API-1706)

Activities

  • Display (COL-2152; COL-2190; COL-2189; COL-2199; COL-2191; COL-1989; COL-2115; COL-2018; API-1713; API-1710)

Member Dashboard

  • Information presentation and access (COL-2150; COL-2090; COL-1930; COL-2056; COL-2170)
  • Alert-origination access for registered members (COL-2038)

Collaboratory Release Notes - 1.0 May 31, 2017

Highlights

Resolve Edit/View Data Discrepancies

For a brief period, activity information that had been entered and was visible on edit forms was not being made visible on the public activity, course, and unit views.  This release includes efforts to remove these discrepancies.

Application

  • As a content administrator (you need not be a Portal Administrator), ensure that as you edit your content (activities, courses, etc.), you are also able to see that complete information on the front-facing content views.

Related Issues

Issue #: API-1648

General Improvements (bug fixes and enhancements)

Proxying Activities

  • Members with no relationship can proxy activities (COL-2093)

Reports

  • Improve report drilldowns (COL-2125)
  • Dashboard (COL-1867; COL-1866; COL-1865; COL-1864; COL-1863)

Units/Organizations

  • Reports to drop-down improvements (COL-2047; COL-2048; COL-1710)
  • Form improvements (COL-2084)

Data Display

  • Order list displays alphabetically (COL-1018; COL-1017; COL-1015; COL-2114; COL-1019; COL-1016; COL-854)

Collaboratory Release Notes - 1.0 May 8, 2017

Highlights

Institution Relationship passed with SSO

Relationships describe faculty, staff, and student institutional affiliations in Collaboratory.  Because only faculty and staff have Collaboratory profiles and the ability to create their own activities, relationship status is critical to expected Collaboratory performance.  Passing an institution’s affiliation determination is the most reliable source for this information.

Application

  • If your school has SSO enabled, visit your Collaboratory portal home page and click on the Log In link in the upper left corner and log in via provided fields.
  • If you hold a faculty or staff institutional affiliation, you should see an Add Activity button in the upper right corner of the Activities page.
  • If you hold a student or other institutional affiliation, you should see a Be a Proxy button in the upper right corner of the Activities page.

Related Issues

Issue #: API-1584; API-1583

Administrator ReportsUnderstanding and accessing community engagement data provided by faculty and staff is critical to Portal administrators.  Report dashboards are now available to administrators under Administration | Reports.  More reports will be added here as they are developed.  

Application

  • Once you have logged in as a Portal administrator, click on Administration under the menu icon.
  • Click on Reports in the Administration header.
  • To begin exploring the current dynamic data display, click on the Activities number.

Related Issues

Issue #: COL-1427; COL-2041

General Improvements (bug fixes and enhancements)

Accurate data display

  • Modal select lists / Portal search results (COL-2076; COL-2050; COL-2067; API-1602; API-1571; API-1555; API-1554; API-1506; API-1492; API-1557)
  • Display correct Portal information (COL-1407; COL-1268; COL-2103; COL-2072; COL-1999; COL-2024; COL-1970; COL-1654; COL-676; COL-1409; API-1535; API-1634; API-1626)

Courses

  • Partner instructor invitations (COL-2063; COL-1837; COL-1838; COL-1800; API-1589; API-1577; API-1525; API-1596)
  • Form and view improvements (COL-2026; COL-2092; COL-2069; COL-2036; COL-1877; API-1509; API-1592; API-1525; API-1511)

Units/Organizations

  • Reports to drop-down improvements (COL-2047; COL-2048; COL-1710)
  • Form improvements (COL-2084)

Activities

  • Form improvements for invited Partners (COL-2045; COL-2016)
  • Sub-content creation alert triggers (COL-1785; COL-724)
  • Improved information display (COL-2126; COL-2101; COL-2086; COL-2066; COL-379; API-1569; API-1562; API-1592)

Member Dashboard

  • Track Submissions improvements (COL-2022; COL-2021; COL-2003; COL-1961; COL-1960; COL-1101)
  • Improved information display (COL-2096; COL-2087; COL-2075)

Administration/Moderation

  • Submission moderation improvements (COL-1988; COL-1779; COL-1337; API-1570)
  • Improved information display (COL-1319; COL-840; COL-2116; COL-1915; API-1562)

Alerts

  • Proxy/Claim content and Partner alert improvements (COL-1973; COL-1959; COL-1448; API-1576)
  • Alert improvements (COL-2081; COL-2068; API-1606; API-1574; API-1612)
  • Handling alerts on information updates (COL-1088; API-1564; API-1502)

Collaboratory Release Notes - 1.0 April 4, 2017

Highlights

Logging in with SSO

Single-Sign On for Shibboleth was integrated for institutions who partner with InCommon.  Members of these institutions can and should use their institutional authentication credentials to log in to Collaboratory.  Members will not need to register individually or create special accounts.  

Application

  • If your school has SSO enabled, visit your Collaboratory portal home page and click on the Log In link in the upper left corner.
  • A modal confirming the institution’s identify displays a large Log In button.
  • Click this to be taken to your institution’s recognizable authentication portal.  
  • Once successfully authenticated, you will return to your Collaboratory portal fully logged in.  

Related issues

Issue #: COL-1739; COL-1734; COL-1461; COL-2042

General Improvements (bug fixes and enhancements)

Courses

  • Usability improvements (COL-2055; COL-2027)
  • Information presentation (COL-1987; COL-2030; COL-2023; COL-1642; COL-1695; COL-1836; COL-1106)

Workflow Management

  • Claiming and tracking content (COL-1936; COL-2039; COL-1980; COL-1869; COL-1749; COL-1579; )

Activities

  • Managing content (COL-1860)
  • Improved information display (COL-1069; COL-1974; COL-1950; COL-1712)

Collaboratory Release Notes - 1.0 March 14, 2017

Highlights

Faculty/Staff Partners

Significant improvements and linking of disconnected information flows were made to inviting faculty/staff partners in this release.  It is now more intuitive to select the correct faculty partner, send an invitation, view and act on that invitation, and take on the role of a full activity partner with edit rights to the activity.  

Application

  • As a proxy or an owner, select a Faculty/Staff Partner on Step 2 of Activity creation.
  • When Step 2 is saved (moving to another step), an invitation is sent to the invited partner.
  • Via the invitation or if already logged into Collaboratory, the partner can accept or decline the invitation on their Member Dashboard Track/My Submissions/ Incoming/ Faculty-Staff Partner Invites page.
  • Once accepted, the partner can participate in editing the activity.  

Related Issues

Issue #: COL-1981, COL-1922; COL-1986; COL-1618; COL-2015; COL-2014; COL-1567

Proxy Improvements

The proxy workflow is a complex exchange of information management rights and responsibilities, facilitated by Collaboratory.  Improvements were made it this release to provide proxies with a view of private activity content while creating and editing the activity and the ability to invite faculty/staff partners to the activity.  Improvements were also made to help intended owners claim all created content (external partners and courses) in addition to the activity.

Application

  • After creating an activity as a proxy but before submitting it to the intended-owner, review the activity view.  Note the display of private fields such as funder or primary contact information.
  • As the intended owner for an activity that required creating a new course and a new external partner, move through the claim proxied content process and note that you now can review and claim the course and the organization, as well as the activity.   

Related Issues

Issue #: COL-1956; COL-1821; COL-1588; COL-2005; COL-1639; COL-1568; COL-1394

General Improvements (bug fixes and enhancements)

Portal Administrators

  • Usability improvements (COL-767)
  • Content access (COL-1906, COL-1470, COL-1642)

Search

  • Faculty and staff search results  (COL-1812, COL-1612, COL-1980; COL-1008; COL-1314)

Member Home

  • Content display issues  (COL-1671)
  • Add Activity from dashboard  (COL-1198)

Activities

  • View uploaded file names  (COL-759)
  • Managing associated content (COL-1780)
  • Deleting unpublished activities (COL-1874)
  • Improved information display (COL-1839)

Alerts

  • External partners  (COL-1452, COL-1450, COL-1968; COL-1451)

Archived content

  • Related content remains viewable  (COL-1921)
  • Displayed in correct locations  (COL-1673)

Collaboratory Release Notes - 0.1151 March 1, 2017 

Highlights

Updated Activities Main Page

The Activities main page is one of three primary Collaboratory pages visible to the public.  Its information presentation allows visitors to scroll and review a full list of an institution’s published activities without having to search.  Visitors are also introduced to the purpose of community engagement via scrolling content messages.  When logged in, members can quickly start creating activities from this page.

Application

  • Click on Activities in the header navigation menu.
  • Scroll through published Community Engagement or Public Services activities.
  • Move through the descriptions of community engagement in the header by clicking on the navigation dots.
  • If logged in, click on Add an Activity to quickly create or proxy an activity.

Related Issues

Issue #: COL-1187

General Improvements (bug fixes and enhancements)

Activities

  • Presentation (COL-1872, COL-1856, COL-527, COL-1941, COL-1934)
  • Moderation (COL-1909)

Courses

  • Management (COL-1692, COL-1891)

Profile

  • Presentation (COL-1852, COL-1829, COL-1828, COL-1827, COL-1830)

Collaboratory Release Notes - 0.1151 February 20, 2017 

Highlights

Portal Home

We updated the Portal Home layout and information presentation approach to make it easier for administrators to maintain fresh content with minimal work and to attract interest and return visitors.

Application

  • Enhance institutional recognition by increasing the banner image size slightly and embedding the university logo in a more prominent location.
  • Feature published activities by going to Administration | Internal Content | Activities and selecting the star icon next to the specific activity.
  • Add and update text that describes your institution’s commitment to community engagement via Administration | Settings | Profile.
  • Assist faculty, staff, and student proxies to quickly enter their activity information by providing action buttons on the home page.
  • Strengthen the institution’s understanding of the value of Collaboratory by providing access to the Collaboratory product website.

Related Issues

Issue #: COL-1586, COL-1597, COL-1561, COL-1913, COL-1914, COL-1868, COL-1082, COL-1141

Search

We are moving closer to the goal of presenting an effective, accurate, and intuitive search interface by improving and tuning content indexing so that expected and correct information is returned for the term(s) searched.  We also applied a new layout and approach to information presentation on the portal Search page to better organize search results and provide useful information to increase rapid understanding.

Application

  • Search from the portal home page, the Search tab search field, or while creating an Activity and selecting a Course, Organization, or faculty/staff partner.
  • See the number of results per content type.
  • Sort by alphabetical order
  • Control the exploration lengthy search returns though intuitive, improved pagination.

Related Issues

Issue #: COL-830, COL-1609, COL-1696, COL-1481, COL-1917, COL-1815, COL-1083, COL-718, COL-1087, COL-965, COL-973, COL-980, API-1484, API-1485, API-918, API-921

General Improvements (bug fixes and enhancements)

Activities

  • Navigation tuning (COL-1688, COL-1817, COL-1709, COL-1886, COL-1887, COL-1890, COL-1903)
  • Information management (COL-1306, COL-822, COL-1747, COL-1661, COL-1862, COL-1884, COL-1853, COL-1605, COL-1443, COL-1885, COL-1900, COL-1834, COL-1811, COL-907, COL-1505, API-1441, API-1450)
  • Presentation (COL-1764, COL-1442, COL-739, COL-1851, COL-1490, COL-1849, COL-735, COL-1840, API-1427)
  • Submission and moderation (COL-1441)

Profiles

  • Correct activity and course display (COL-1667)
  • Information management (COL-1775, COL-956, COL-957)
  • Presentation (COL-530, COL-1410, API-1483)

Proxy

  • Creating content (COL-1742, COL-1908, COL-1013)
  • Workflow (COL-1750, COL-1806, COL-1467, COL-1907, COL-1402, COL-922, COL-1562, COL-869, API-1480)

Organizations / Courses / Units

  • Adding new ones (COL-1783, COL-1363, COL-1606, COL-1070, API-1496)
  • Information management (COL-887, COL-1802, COL-1714, COL-1711, COl-1713, COL-1787, COL-1034, API-1473, API-1448, API-1450, API-1488)
  • Presentation (COL-1804, COL-1772, COL-1818, COL-1880, COL-1693, COL-1819)

Administration & Moderation

  • Role management (COL-1357, COL-1471, COL-1499, COL-1503, COL-1832)
  • Information management (COL-1596, COL-1735, COL-1675, COL-1799)
  • Presentation (COL-1637, COL-1686, COL-1813)

Messaging

  • Default messages (COL-1026)
  • Alert improvements (COL-1324, COL-1274, COL-572, COL-1833, COL-1685, COL-1437, COL-1291, COL-1292)
  • Icon clean up (COL-1810)

Broken links

  • Faculty profile connections (COL-1809, COL-1808, COL-1805, COL-1854)
  • Activity connections (COL-1369, COL-1322, COL-1902)
  • Course connections (COL-910)
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