Once you have Prepared your Collaboratory, it's time to introduce it to your institution!
Garner support from key Administrators
- Invite the president, chancellor, or provost to announce Collaboratory. S/he can clearly communicate its purpose and benefits to the institution as a whole.
- Meet personally with administrators and deans to introduce Collaboratory.
- Demonstrate how Collaboratory can benefit their work.
Ask them to:
- Encourage their faculty and staff to enter Activities.
- Share with others how they will use Collaboratory data.
Introduce Collaboratory to other key offices that may collect or leverage the data.
Garner support from key Faculty & Staff
Identify a small number of Collaboratory champions to enter their Activities.
- Start with those whose Activities you may want to highlight on your Collaboratory's homepage, and who will encourage others to enter their data.
- Host a group meeting to introduce Collaboratory and assist participants in entering their Activities.
- Use Data Liaisons to help early adopters enter their data.
Learn from the experiences and questions of your early Collaboratory champions.
- Create institution-specific FAQs.
- Make recommendations to TreeTop for new FAQs that may be helpful to all Collaboratory institutions.
Announce your Collaboratory
Release your institution's unique Collaboratory URL internally.
- Post/link to it from your institution's website.
- Include in any emails to faculty/staff when introducing Collaboratory.
- Post it on all of your print materials, flyers, and user guides.
Create a website:
- Share your Collaboratory URL.
- Build awareness that Collaboratory is the tool being used for tracking and managing institutional engagement and service efforts.
- Share institution-specific definitions and answers to FAQs.
- Consider linking to other related pages on your institutional website (e.g., foundational documents or reports).
Do a brief "demo" during faculty/staff orientation or professional development programs.
Equip Collaboratory Administrators, Moderators, Data Liaisons, and early adopters to present about Collaboratory at standing meetings (e.g., department meetings, Deans Council, or Research Advisory Council).
Provide pens with your Collaboratory's URL to faculty and staff during events and meetings to build awareness.
- We will provide each institution with 100 free pens to help encourage adoption on- or off-campus! If you have already claimed your 100 free pens, please contact Lauren Wendling to order more pens at very low cost.
Invite more to create Activities & Profiles
Target those teaching community-based or -engaged courses, hosting activities for the community, and/or managing community-based research initiatives.
- Provide those integrating community-based or -engaged Activities into their courses with a brief write-up for their syllabi introducing the process by which their students can add their course-related Activities to Collaboratory.
Work with specific Units that prioritize engagement and service Activities.
Issue an institution-wide invitation to create Activities:
- You may learn of new Activities underway.
- Be prepared to answer questions from those whose Activities cannot be entered because they do not meet the criteria for Community Engagement or Public Service Activities. You may need to contextualize your rationale within your institution's definitions and purposes.