Once you Get to know your Collaboratory you can begin to enter data to brand your specific portal, ensure that data will be organized using your institution's structure, and make it most efficient and straightforward for faculty and staff who will enter their Activities.
- Add a description and contact information.
- Upload a logo and banner image.
- Review any information that may have been populated for you.
- As you work in Collaboratory, note any terms that are different from typical community engagement language at your institution.
Enter Institutional details
- Start with institutional Units (schools, colleges, departments, offices, etc.). It may be helpful to locate an organizational chart that you can use to manage this process.
- Determine if there are institution-identified Programs and Initiatives to include.
- Consider bulk importing Course and Section data so that it is available to your faculty and staff during Activity creation.
- Populate Community Organizations that are common partners. Your volunteer or service-learning office may have a list, or look through applications for awards/recognitions where partners may be identified.
Connect with others who can help
Recruit and equip
- Moderators to review and approve content. These may be faculty, staff, or student employees who can help manage content review and approval, but do not need control over Collaboratory's Administrative features. Moderators will likely be someone on your immediate team or a close collaborator from a partner office.
- Data Liaisons, individuals in key units, who can serve as proxies or oversee data entry for those Units, advocate for Collaboratory, identify key Activities for inclusion, and integrate Collaboratory into Unit-level processes and initiatives.
- Consider silencing all email alerts prior to inviting early adopters into Collaboratory.
- Remember your first-year goals. Implementation takes time...