The Reports Dashboard provides a high-level summary of data collected via Collaboratory, and serves as a starting point to deeper explorations of that data.

With reports in Collaboratory, you can drill down into any given date period, activity state (published/unpublished), course connection, selected unit(s), and/or program/initiative and download the charts and tables to easily share them with your team in a presentation or email.

All Collaboratory Administrators have access to Reports.

Step 1: Navigate to Portal

  1. Select My Content
  2. Select your Portal. 

Step 2: Access Reports

  1. Select the Community Manager icon (three horizontal lines).
  2. Select Administration
  3. Select the Reports tab to access Collaboratory Reports.

At the beginning of every report exploration, the specific date range and additional filters in which you are interested must be specified on the first page of the reporting dashboard. The date range and filter selections are maintained for each subsequent report viewed.

By default, the date filter is set to reflect a start date from the beginning of the current academic year. Collaboratory's default academic year begins on July 1st.  The start date and end dates may be changed to reflect any reporting period for which there is data in Collaboratory.  You may also select one of the pre-identified date ranges.

Note: While the unit(s), course connection, and/or program/initiative filters default to include all activities, the activity state filter defaults to include both published and unpublished activities.

After adjusting any of the filters, click the green Update button to reflect your filtering in the reports dashboard.

Report Types

Number of Activities
Activities are the central unit of analysis in Collaboratory, and are thus the most powerful indicator of engagement and service across an institution. This metric provides a quick count of the number of approved community engagement and public service activities reported in your Collaboratory.

Additional quick insights are provided via the dashboard, including the top three units with the most affiliated Activities, the top three most commonly reported focus areas addressed by Activities, and the top three most commonly reported populations served by Activities.

A drill down of Activities by Unit is available by clicking on the number of Activities via the dashboard. Learn more about the Activities by Unit drill down report.

Number of Community Organizations
Do you need a quick update on the number of community organizations working with your institution? This metric provides the number of unique community organizations that have been affiliated with an approved Activity.

Number of Courses
One of the most commonly requested metrics, this report helps Administrators understand how many unique approved courses have been connected to an approved Activity.  Additional insights are provided within the Courses dashboard, accessible by selecting the number of published courses.  These include Units, Instructors, Enrollment, and Student Learning Objectives associated with courses connected to approved Activities.

Selecting each tile within the Courses dashboard may provide additional insights into course data.

Number of Faculty/Staff Partners
This metric helps Administrators understand at a glance how many distinct faculty or staff members have been identified as partners on approved Activities. This number can be used as a proxy for pervasiveness when compared to the total number of faculty and staff at your institution.

Number of Students
Another commonly requested metric, this report aggregates the number of students reported as being involved in approved Activities.

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